> For the complete documentation index, see [llms.txt](https://wallee.gitbook.io/documentation/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://wallee.gitbook.io/documentation/activate-your-account/reconciliation-accounting.md).

# Settlements & reconciliation

## 🔄 Reconciliation

Reconciliation is the process of matching the payments you receive in your bank account with the original transactions processed in your webshop or application. While it may seem straightforward, a core challenge lies in the way payouts are typically handled.

### The problem

When transactions are settled, funds are transferred to your bank account as a **batch payout** — combining multiple transactions into a single amount, often **net of fees**. This means there is **no direct one-to-one relationship** between a webshop transaction and the amount you see on your bank statement.

### **The solution**

To bridge this gap, acquirers provide **settlement files** that contain detailed information about the individual transactions included in a payout. These files allow you to:

* Understand which transactions were settled
* See when payouts occurred
* Identify applied fees

✅ By understanding how reconciliation works and how your setup influences available data, you can:

* Improve accounting accuracy
* Gain better payout visibility
* Resolve discrepancies faster

***

### 🗂️ Settlement Handling in the Platform

Settlement records in the plattform are handled in a very specific way and its very important to understand the basic of the different entities in case you are interested to build your own settlement logic. Alternatively there is a variately of [Reconciliation Tools](/documentation/activate-your-account/reconciliation-accounting/reconciliation-tools.md)that are already integrated. The settlement records are only created in case you are using a [Supported acquirers](/documentation/activate-your-account/reconciliation-accounting/supported-acquirers.md)

* Settlement records are linked to Charge and Refund entities where possible, allowing merchants to trace a transaction from capture to payout.
* Each settlement entry contains payout date, gross amount, fees, and net amount.
* We record this in the bank Transactions where we also record the internal Transfers.

More Information in the section [Settlement Records in the plattform](/documentation/activate-your-account/reconciliation-accounting/settlement-records-in-the-plattform.md).

***

### 🧩 Reconciliation Scenarios

{inject-platform-name} supports different reconciliation workflows depending on your setup:

#### 🏦 wallee as Acquirer

If **wallee** is your acquirer, you benefit from full reconciliation capabilities:

* Transparent payout overview
* Detailed settlement and fee reports
* Automated reconciliation within the dashboard

👉 See [Settlement and Accounting with wallee as an Acquirer](/documentation/activate-your-account/reconciliation-accounting/reconciliation-and-settlement-via-wallee.md) with {inject-brand-name} for more details.

***

#### 🤝 Third-Party Acquirers

{% hint style="danger" %}
**Please note:**

**For POS Transaction only the transaction are available in the portal. There is no settlement reporting available for POS transactions. This is only available** [Settlement and Accounting with wallee as an Acquirer](/documentation/activate-your-account/reconciliation-accounting/reconciliation-and-settlement-via-wallee.md) **or if you use a** [Reconciliation Tools](/documentation/activate-your-account/reconciliation-accounting/reconciliation-tools.md)**.**
{% endhint %}

If you're working with a **third-party acquirer**, the reconciliation data available in {inject-platform-name} is limited:

* {inject-platform-name} may not receive detailed settlement files
* You might need to download payout data directly from your acquirer

👉 Check the [Third-party acquirers](/documentation/activate-your-account/reconciliation-accounting/reconciliation-for-third-party-acquirers.md) Integration section for available options.

***

#### 🧰 External Reconciliation Tools

{inject-platform-name} is integrated with many popular **reconciliation platforms**, enabling:

* Automated data ingestion from {inject-platform-name}
* Matching against bank payouts
* Simplified financial reporting

👉 Learn more in the [Reconciliation Tools](/documentation/activate-your-account/reconciliation-accounting/reconciliation-tools.md) section.